Zampa Partners, a business advisory firm is seeking to recruit a Front Office Receptionist to handle front office duties.
Your key responsibilities will include:
The selected candidate will be responsible to manage office reception and shall be assigned the following duties:
- Answering and routing calls; assisting clients with general queries; taking clear messages and relaying them to other members of staff.
- Performing administrative tasks and duties and dealing directly with clients via e-mail and other media.
- Scheduling meetings, board room, updating appointment calendars and greeting visitors.
- Coordinating incoming and outgoing mail; sending emails and faxes.
- Coordinating office activities.
- Ensuring offices are kept clean and tidy at all times.
- Scheduling and overseeing all maintenance-related work required at the offices.
- Co-Ordinating with IT department on all office IT equipment
- Performing basic bookkeeping, filing and clerical duties and running errands to assist other members of staff.
- Submitting documentation to income tax department, VAT department, MFSA, banks and other places when necessary.
- Preparing, creating, and using content to maintain and update websites, promotional events and internal databases.
- Assisting with travel arrangements for the directors and office clients.
- Assisting in the organising, planning and arrangement of both in-house and external events.
The selected candidate shall possess the following attributes:
- Excellent Interpersonal, organisational and communication skills.
- Attention to detail.
- Ability to multitask and be pro-active.
- Proficiency in MS Word and Excel; and
- Good command of the English language
What we offer:
- CPE Training Courses and Additional Continuous Training.
- Health Insurance Plan.
- Monthly Check-Ins and Continuous Appraisals.
- Employee Assistance Programme.
- Discounted rates on gym subscriptions.
- Further corporate discounts.
- Collaboration with a local bank, which provides employees with beneficial rates on loans.
We are committed to fostering an environment where our team members can thrive. As an Equality Mark Certified Employer, we foster an inclusive workplace culture where every individual is respected, valued, and provided with equal opportunities for growth and advancement.
Should this opportunity correspond with your career ambitions and expertise, we welcome you to reach out to us so we can learn more about you!